Fund-Raiser Planning & Execution

STEP 1: If necessary, we can meet with the organization’s decision making group to discuss the features, advantages and benefits of employing our services. Give us a call at (603) 545-2053 or send an eMail, via the CONTACT page in the top menu, and we will make every effort to schedule a time convenient for everyone. In addition, we can provide examples of effective fund-raising products, “Sell Sheets”, and “Final Order” forms for your group to examine. Otherwise, the entire project can be effectively created and managed via eMail. We know how busy you are; we'll handle the details.

STEP 2: Once an organization decides to proceed with a fund-raising project and notifies us via email (use CONTACT in the top menu), we will reply by sending a simple “Information Sheet” (EXCEL doc) for you to use to outline a few administrative details that we need to create your project account, such as contact names, telephone numbers, proposed sale dates, etc.

STEP 3: Once we have received the completed “Information Sheet”, we send to you a simple paragraph that outlines the project’s timelines. Everyone will be on the same page and the tasks can be managed according to schedule and expectation. Typically, the only tasks that the organization is expected to complete are review approvals and 'go-aheads'.

STEP 4: This is the fun part: designing your label and creating the product line. This process consists of determining which products / varieties of coffee that will be used and our creating labels, emailing them to you, and your making critique / change requests. It’s rare that the editing takes more than two or three iterations. Sometimes, we nail it on the first try.

SEE: FUND-RAISER Gallery for label examples.

STEP 5: Once the product line has been determined and the designs are complete, we create the “Sell Sheet” files for you (.pdf) that exhibits the appropriate images, prices, order form, etc. In addition, we create the “Final Order” form (EXCEL) that you will use to communicate the final compiled order to us. This form has been custom formatted to show only the products that you offer in such a way that all you enter is the total quantity of each variety sold; it will automatically calculate the cost and quantity totals.

STEP 6: Your successful sales event has concluded. You’ve compiled the “Sell Sheets” onto the “Final Order” and eMailed it to: 'FreshCoffee@GraniteLedgeCoffee.com''........within 10 business days, your order will be ready for pick-up in Canterbury, NH (or shipped via UPS. Delivery can also be arranged for a small fee.).

STEP 7: You’ve received the finished product from us, conveniently organized by variety. Using the heavy poly tote bags that we provide, and the finalized “Sell Sheets” for reference, you bag-up the products for each individual customer and deliver them. Now, sit back and enjoy the fruits of all your hard work while savoring a delicious cup of your organization’s private label coffee. You deserve it.

Issues to Consider:

A) How will you affect your fund-raiser? Will you deploy your students, members, etc. out to the community to solicit sales (OUTSIDE SALE) or will you have an event where the buyers come to you and purchase the product “on the spot” (INSIDE SALE)? Or, will you incorporate the two where the buyers come to you, such as a craft fair, and place the orders to be delivered at a later time (HYBRID SALE)?

B) Do you have a concept in mind? Can you provide descriptive text, artwork, logos, mission statements, etc. that can be forwarded to us so that we can further develop the concept during the designing process? If not, we will do our level best without them.

C) It always happens: A client has submitted their final order to us and then a “late comer” comes to them with another order. Do yourself and your supporters a favor by ensuring that your FINAL ORDER is complete.

D) We offer our free design and production set-up services on a first come, first served basis. Our capacity is limited, to some degree, in this regard. So, If you believe that you are going to use our service in a fund-raising effort, let us know as far in advance as possible. The effective fund-raising event begins with a solid plan and expectation.

E) TERMS: Full payment in full is due when products are picked-up. In the case of UPS deliveries, full payment is due prior to shipment.